CAREWare 6 Eligibility
Modified on Wed, 13 Mar 2024 11:53 by Kevin Ricciardo — Categorized as: Uncategorized
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Eligibility Status includes the history of client’s eligibility for the RSR as the client becomes eligible and when the client is deemed ineligible for Ryan White and related services. This status determines if a client is eligible for Ryan White funded services and is to be included in the RSR.
Follow these instructions to add an eligibility record:
Log into a
Provider
.
Click
Find Client
.
Type in a client's identifying information.
Click
Search
.
Click the client’s name.
Click
Details
.
Click Demographics.
A client currently not eligible has this listed in his or her Eligibility Status.
Click Eligibility.
Click Add.
Enter the
Eligibility Date
.
Select
Yes/No
for
Is Eligible
.
Select the
Funding Source
.
Click
Save
.
Once the Eligibility is updated with Yes for Is Eligible and a RW, Care Act, or RW Related funding source, the client’s Eligibility Status changes to Ryan White Eligible.
Clients can be eligible for multiple funding sources. They need separate Eligibility records for each funding source they are eligible for. For instance, they may be eligible for Part A, which began on 2/1/2021, and Part C services which began on 3/1/2021. A separate Eligibility record is created for each funding source and date.
The date span in which clients are Ryan White Eligible determines which services count for RSR reporting. If clients receive a Ryan White funded service before or after an eligibility period that service does not count toward the RSR report, with the exception of Outpatient Ambulatory Health Services. If a client is eligible for Outpatient Ambulatory Health services any time during the RSR report year, all Outpatient Ambulatory Health Services are included in the RSR. For all other services, they are only counted if the service date is during the time frame the client is eligible for any RW, Care Act, or RW related funding source.
To access the Eligibility tab, permissions need to be granted for the provider as well as the user group users have access to.
To grant Eligibility permissions for a provider follow these instructions:
Log into the
Central Administration
.
Click
Administrative Options
.
Click
Provider User Manager
.
Click
Manage Providers
.
Click the
Provider
.
Click
Manage
.
Click
Manage Permissions
.
Type
Eligibility
in Search.
Click a
Status/Eligibility
permission.
Click
Grant Individual Permission
.
Repeat until all
Status/Eligibility
permissions are granted.
To grant Eligibility permissions for a user group follow these instructions:
Log into the
Central Administration
.
Click
Administrative Options
.
Click
Provider User Manager
.
Click
Manage User Groups
.
Click
Provider User Groups
.
Click a
User Group Name
.
Click
Manage
.
Click
Change Permissions
.
Type
Eligibility
in Search.
Click a
Status/Eligibility
permission.
Click
Grant Individual Permission
.
Repeat until all
Status/Eligibility
permissions are granted.
In addition to the Eligibility permissions above, users need to have the permission for Find Client granted as well as one of the permissions below to access the Eligibility menu.
Run Financial Report
View Contracts
Add/Edit/Delete Contract
Add/Edit Contract Items
Delete Contract Items
Export Contract File
Import Contracts
Lacking any of the permissions listed, an error occurs stating the user does not have permission to access funding sources.
Note: Eligibility Status from other providers can be shared making the client eligible for the RSR if the most recent Eligibility Status record from any data sharing provider deems them eligible.
Here
are instructions for data sharing.
Click
here
to download these instructions.
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